What a tender submission should consist of? 

Tender is an invitation by governments and other entities to submit a bid for contracts. To ensure the selection process of contractors is fair and transparent, there are specific procedures in place. Each potential contractor who wants to take part in a tender and place a bid is required to complete a tender submission. 

What is a tender submission? 

A tender submission is made by a prospective supplier in response to a tender. It is essentially an offer made to supply goods or services. The buyer uses it to evaluate the contractor’s suitability to fulfill the contract. 

What does a tender submission consist of? 

A tender submission includes the price for supplying the goods or services and proposals for how the supplier can satisfy the client’s requirements for the assignment. A precise content of tender submission may vary. The documents that are often included in this type of offer consist of: 

• a tender return slip, which includes the details of the contract, 
• a tender pricing document, 
• schedules of rates, 
• a phase plan, 
• design proposals, 
• requested method statements, 
• procedures to be adopted, 
• demonstration of capabilities, 
• key project personnel, 
• management organization, 
• plant and labor resources and availability, 
• experience,
• references. 

Who places a tender submission? 

Tender submissions can be placed by entities that meet the requirements set by the institution that sent an invitation for the bidders. In case of public contracts, the contractor who wants to participate in a tender needs to have:

• authorization to perform specific activities, if the laws impose an obligation to have such authorizations, 
• necessary knowledge and experience,
• appropriate technical potential, 
• workers capable of executing the contract, 
• economic and financial situation that allows them to fulfill the contract. 

What to pay attention to while completing a tender submission 

While completing a tender submission the contractor needs to include all the information requested by the entity who sent an invitation for the bidders. It is important to make sure no documents are missing and everything is in the required format. Moreover, the contractor needs to avoid spelling and grammatical errors in the presented documentation and make sure the tender submission is not late. 

In what form a tender submission can be placed? 

A tender submission can be placed in writing or in a digital form, depending on the terms and conditions of participation in the proceedings. If the ordering party requires electronic submission of the offer, the contractor will need a qualified electronic signature.

How to deliver a tender to the contracting authority? 

If the contracting authority allows the tender submissions to be placed in writing, the contractor needs to compile all the necessary documents and attachments and present them in a legible way. A tool which can help with preparing a tender submission are custom binders for business. They allow a comfortable organization and better legibility of all documents and facilitate proper labeling, which leads to much easier access to information. They are also characterized by extreme sturdiness and are resilient to the external forces, ensuring proper protection of all compiled files. Custom binders for business available in the MILO Group’s catalog come in various colors and formats. Depending on their individual needs, the contractor may choose binders with a case, die cut binders, closed binders, special presentation binders or advertising binders with colorful covers. Additionally, they may opt for ECO binders for business made of high quality ribbed paper, which help emphasize the company’s environmental consciousness – a feature important for some of the tenders.